Share hospitality PDFs with every client professionally
From event proposals to catering menus and venue contracts, hospitality professionals need document delivery that reflects the standard of their service. WeTransfer sends your PDFs to clients without altering a character, with privacy controls and delivery visibility built in from the start.
Send files to clients, stress-free
Hospitality work runs on paperwork that makes first impressions: proposals, menus, booking confirmations, and itineraries all carry your brand before a client sets foot through the door. WeTransfer lets you send PDFs directly to each client, arriving exactly as you formatted them, with no compression and no layout shifts. Clients can open and read documents in their browser before downloading, so they can review a banquet proposal or event schedule without needing to install anything or create an account. Password protection keeps sensitive pricing documents and draft contracts away from unintended eyes, while restricted access lets you limit a transfer to specific client email addresses when confidentiality matters. With download tracking switched on, you get a quiet notification the moment a client actually engages with your files, so you can time a follow-up call without guessing.
What makes WeTransfer different
Our features are designed to minimize how much of your data we — or anyone else — can access, so you can keep what's yours, yours.
30M+ Transfers sent every month
4.8 App Store / Play Store average rating
12M+ Monthly active users
43K+ Enterprises using WeTransfer daily
Everything you need
Give people simple tools, and they'll do extraordinary things. Ultra-fast file transfers, built-in customization, easier team collaboration. That's the magic of WeTransfer.
Move your ideas forward
Share content with a unique link, give anyone a free pass to send you 200 GB files, and stay in control of transfers — even after you hit send.
Collaboration tools for teams of all sizes
With tools designed to enhance collaboration, get everyone in your team talking and moving as one, without disrupting their workflow.
Share with confidence and security
From password protection to file encryption, WeTransfer has all the built-in security features you need to safeguard your work.
FAQs
All your questions answered.
Yes. Any recipient can open a PDF from your WeTransfer transfer link and read it directly in their browser, no account or software needed. This works well for hospitality scenarios like event proposals, menus, or venue packages, where a client wants a quick look before committing to a download. They can also leave comments on the document, which keeps feedback in one place rather than scattered across emails.
You can restrict access to a transfer so that only email addresses you specify are allowed to download it. When someone opens the link, they verify their email address and access is granted only if they are on your list. For hospitality professionals sending rate sheets, preferred supplier agreements, or confidential event budgets, this means sensitive PDFs stay with the right contact, even if the link is forwarded accidentally.
WeTransfer sends files exactly as they are, without re-encoding or modifying the content. A banquet run sheet, a branded wedding proposal, or a food and beverage menu will arrive with the same fonts, colors, tables, and page layout you designed. The client sees precisely what you exported, whether they preview it in the browser or download it to their device.
Enable download tracking when you create the transfer and WeTransfer will notify you when a client downloads the files. For email transfers, you can see which recipient downloaded and when, right from your Transfers panel. For hospitality teams juggling multiple event proposals or booking packs, this means you always know where a client is in the process without sending a chaser email to ask if they received the documents.
Yes, password protection is available on all plans. Before sending, add a password in the transfer options panel, then share it with your client directly, for example over the phone or in a separate message. The PDF download link itself remains shareable, but only someone with the correct password can access the files. This is useful when a venue quote or event brief contains figures you only want the specific client to see.