Send and sign healthcare documents online
WeTransfer Sign is a free e-signature tool built for anyone who needs patient forms, staff agreements, or clinical documents signed quickly. Upload a PDF, place signature fields for each recipient, and send everyone a personal signing link — all from your browser, with no software to install and no subscription needed.
Get your documents signed in seconds
Healthcare runs on documentation: patient consent forms, HIPAA acknowledgments, onboarding agreements, referral authorizations, and contractor agreements all require signatures before care or compliance can move forward. WeTransfer Sign handles that workflow without adding complexity — upload your PDF, assign signature fields to each person who needs to sign, and send each one a direct link by email. Recipients verify their identity with a one-time code and sign from any device, whether they are at a desk, in a clinic, or between shifts. You can monitor completion in real time, so you always know exactly where each document stands and whose signature is still pending. Sign is free to use, requires no account on the recipient side, and signature transfers are tracked separately from your regular WeTransfer activity.
What makes WeTransfer different
Our features are designed to minimize how much of your data we — or anyone else — can access, so you can keep what's yours, yours.
30M+ Transfers sent every month
4.8 App Store / Play Store average rating
12M+ Monthly active users
43K+ Enterprises using WeTransfer daily
Everything you need
Give people simple tools, and they'll do extraordinary things. Ultra-fast file transfers, built-in customization, easier team collaboration. That's the magic of WeTransfer.
Move your ideas forward
Share content with a unique link, give anyone a free pass to send you 200 GB files, and stay in control of transfers — even after you hit send.
Collaboration tools for teams of all sizes
With tools designed to enhance collaboration, get everyone in your team talking and moving as one, without disrupting their workflow.
Share with confidence and security
From password protection to file encryption, WeTransfer has all the built-in security features you need to safeguard your work.
FAQs
All your questions answered.
WeTransfer Sign works with any PDF, which covers most documents common in healthcare settings: patient consent forms, HIPAA acknowledgment notices, treatment authorization letters, staff employment agreements, vendor contracts, and confidentiality agreements. If your document can be saved as a PDF, you can upload it, assign signature fields, and send it for signing. Keep in mind that any transfer containing health-related file content is subject to WeTransfer's consent requirements for health data and carries a fixed maximum expiry of 60 days that cannot be extended under any plan.
No account is required on the recipient's side. When you send a document through WeTransfer Sign, each person receives a personal signing link by email. They click the link, confirm their identity with a one-time verification code sent to their email address, and sign directly in their browser. This keeps the process low-friction for patients who may not be tech-savvy and for clinical staff who do not have time to create new accounts.
WeTransfer Sign produces a Simple Electronic Signature (SES) under EU eIDAS and an electronic signature under the U.S. Federal E-Sign Act, suitable for a wide range of everyday agreements. For many standard healthcare documents — staff onboarding forms, general consent notices, vendor agreements — this level is appropriate. However, specific requirements vary by country, jurisdiction, and document type, so for highly regulated clinical or legal documents, confirm with your compliance team whether a higher-level signature type is needed.
Yes. When you set up a document in WeTransfer Sign, you can assign signature fields to multiple recipients and each person receives their own personal signing link. This works well for situations where, for example, both a patient and a clinical representative need to sign the same consent form, or where several members of staff must acknowledge a policy update. You can track each person's completion status in real time from your Sign dashboard.
WeTransfer Sign is completely free with no limits on documents sent for signing. Signature transfers are counted separately from your regular WeTransfer file transfers, so using Sign does not affect your monthly transfer activity. Signed documents remain active for one year from the time they are sent, giving everyone involved time to access and download the completed file.