Secure PDF transfers for public sector and NGOs
Sensitive documents need more than a link. WeTransfer lets you lock any PDF transfer behind a password before it goes out, so recipients see a prompt the moment they open it and cannot access a single page until they enter the right one. No specialist software, no IT configuration, available on every plan.
Keep your files private
Government organisations and NGOs routinely share PDFs carrying policy drafts, funding agreements, beneficiary data, and compliance reports that cannot be left open to anyone with a link. WeTransfer builds the password gate directly into the transfer, so the file is protected from the moment it leaves your hands. You set the password in the transfer window while your files are uploading, and it never appears in the notification email, giving you a separate, deliberate channel for passing it to the right person. Once a recipient clears the password, they can preview the PDF in-browser without downloading it first, which is useful for reviewers and approvers who only need to read, not store, the document. If circumstances change, you can add, update, or remove the password from any active transfer in your Transfers panel without touching the original file.
What makes WeTransfer different
Our features are designed to minimize how much of your data we — or anyone else — can access, so you can keep what's yours, yours.
30M+ Transfers sent every month
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12M+ Monthly active users
43K+ Enterprises using WeTransfer daily
Everything you need
Give people simple tools, and they'll do extraordinary things. Ultra-fast file transfers, built-in customization, easier team collaboration. That's the magic of WeTransfer.
Move your ideas forward
Share content with a unique link, give anyone a free pass to send you 200 GB files, and stay in control of transfers — even after you hit send.
Collaboration tools for teams of all sizes
With tools designed to enhance collaboration, get everyone in your team talking and moving as one, without disrupting their workflow.
Share with confidence and security
From password protection to file encryption, WeTransfer has all the built-in security features you need to safeguard your work.
FAQs
All your questions answered.
When you upload a PDF on WeTransfer, there is a password field in the transfer window. You set a password there before clicking Transfer, and from that point anyone who opens your link is stopped at a prompt and cannot see or download the document until they enter it correctly. The password is never included in WeTransfer's notification email, so you share it through a separate channel such as a phone call or secure message, keeping access tightly controlled even when files are going to external parties like grantees, auditors, or partner agencies.
No account is needed to download or preview a transfer. A recipient from another ministry, local authority, or partner NGO simply opens your link, enters the password you shared with them, and can access the PDF immediately. This matters in cross-sector work where requiring recipients to register for a service before accessing a document would create friction or raise data-consent questions.
Yes. Password protection works alongside WeTransfer's restricted access feature, which limits downloads to a specific list of email addresses you define. For documents that carry personal data, safeguarding information, or anything subject to data protection obligations, combining both means a recipient has to both know the password and be on your approved list before a single page is accessible. You can manage both settings from your Transfers panel after sending, so you can tighten or adjust access without re-uploading.
WeTransfer includes download tracking on all plans, though it must be enabled by the sender before the transfer goes out. For email transfers, you can see when each named recipient downloads the file, which is useful for audit trails or confirming receipt of a formal document. If you want a fuller record, restricted access combined with tracked downloads means you know exactly who accessed the PDF and when, keyed to specific email addresses.
Yes. You can add, change, or remove a password on any active transfer from your Transfers panel after sending, with no need to re-upload the file or send a new link. If a document is reclassified or circumstances change after the initial send, you can lock it down immediately. The updated setting takes effect straight away, so any future access attempts through the existing link will require the new password.